We are seeking a detail-oriented and collaborative Executive Assistant to support Terminal49’s CEO. This exciting role requires superior attention to detail, strong organizational & prioritization skills and the ability to plan ahead. The right person for this role is a professional with strong interpersonal skills who enjoys a fast-paced start-up environment. This is the first Executive Assistant hire at Terminal49, a rare opportunity to make the role your own while growing with the company.

**This is a hybrid role (~1-2 days in-office) based in Berkeley.

Responsibilities

• Provide top-notch executive administrative support to CEO
• Assist in the coordination and execution of internal and external meetings, including the preparation of agendas and taking minutes, when needed
• Coordinate agendas, and follow-ups for all executive meetings
• Coordinate travel arrangements, including flight, car, and hotel for both regional and international travels
• Oversee and assist with daily HR functions, including screening interviews, overseeing benefits and yearly insurance renewal, approving time off, and enforcing company policies and practices
• Assist with the planning and execution of company events, including annual team offsite held internationally
• Work closely with the Finance team on expense reports, policy compliance and budgeting
• Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized
• Responsible for daily ad-hoc assignments that come up within the CEO’s team in a growing startup
• Proactively identify problems and tasks, taking action to resolve them without requiring oversight
• Future opportunity for light office manager responsibilities

• 5+ years of related work experience
• Exceptional organizational skills, project management and attention to detail
• Extremely strong communication and interpersonal skills
• Strong knowledge of G-Suite (bonus points for Notion and Linear power users)
• Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Confident self-starter that can take a task and run with it with limited supervision from executive
• Highly proactive, takes ownership to anticipate needs, and adept at managing up and downstream to ensure deliverables are met timely and accurately

Why Join Us?

This is a golden moment at Terminal49. We’ve built out a basic service that small and large businesses now rely on to run their operations. We’ve achieved profitability. We’ve intentionally created a remote culture centered on high trust and high performance.

There are a ton of challenges on the horizon, and we’re having fun rising to meet them. For many, this kind of environment is exactly why we work in startups.

While we have a long ways to go, we’re building forward from a strong foundation. We invite you to join us in continuing to develop our roadmap and company culture.

• High Trust & High Performance Culture (Our Values)
• Fully Remote & Schedule Agnostic
• Holidays & Sick Leave + Flexible Vacation Time
• Comprehensive Medical, Dental, & Vision Insurance
• 401K plan Dependent care
• FSA (employee premium paid by us)
• Wellness Stipend
• Equity Opportunities